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Job: Digital Asset Manager – Historic England

Location: The Engine House, Swindon, SN2 2EH
Contract Type: Temporary
Salary: £33,000 – £36000

Overall purpose of the job:

Historic England are looking to research and develop a business case for the procurement of a comprehensive Digital Asset Management system which will manage our digital resources, enabling our teams to edit, share and sell our digital assets.  The role will assess our processes for image and data management,  and use this knowledge to develop a specification for a DAM system and take this through to vendor selection and tendering.

The Digital Asset Manager is charged with leading a project to undertake an  assessment of  our current data assets with the purpose of planning, migrating and organising of existing media, chiefly images to meet the organisations strategic digital initiatives and future implementation of a Digital Asset Management system. As part of the role you will develop a roadmap for the adoption of the Digital Asset Management system. You will deliver a business case, procurement plan and if appropriate a fundraising strategy to deliver a DAM. You will be responsible for vendor selection and tendering if the business case phase is successful.

Main duties and responsibilities:
• Working closely with teams across the Organisation to undertake a full review of current assets, liaising  with the wider Archives and public engagement teams to undertake an audit of content.

• Working closely with Information Technology teams to implement a review of current systems ensuring integration with a new DAM and replacement and disposal of systems if appropriate.

• Develop a business case for the system including responsibility for acquisition and procurement in collaboration with finance and fundraising teams.

• Lead the procurement process of a Digital Asset Management system including writing any tender documentation, running vendor selection workshops, etc.

• Develop a roadmap for the successful adoption of a Digital Asset Management system.

• Work closely with Digital Teams to ensure DAM workflows are customer and internet focussed.

• Research and execute ways to enhance automation of tagging and asset ingest.

• Work closely with the Head of Archives to consolidate image and media usage and storage and establish consistent standards, policies, and procedures regarding the same.

• Take responsibility for the planning, migrating and organising of existing media, chiefly images; to meet the organisations strategic digital initiatives and future implementation of a Digital Asset Management system.

• Build and maintain relationships and networking with key stakeholders to ensure the success of the project.

• As a manager, ensure our legal obligations and the expectations set out in our policies are met, including health & safety, equality & diversity, finance, procurement, information security and managing people.

• This is an outline description of the duties and responsibilities involved in the job. It is not exhaustive and may be revised from time to time.

Person Specification: EssentialPerson Specification: EssentialPerson Specification: Essential
• Relevant degree qualification in a related discipline (Library Science, Museum Studies, Computer Science) or related field or equivalent work experience.

• Experience in scoping, designing and delivering a Digital Asset Management system

• Experience of writing business cases, scoping documents relating to the needs of the user and organisation

• Experience with asset curation, with significant experience in DAM administration or in a related field.

• Demonstrable knowledge of database management, software administration, digital rights management, metadata standards and practices, file formatting, and data migration.

• Solid knowledge of web publishing and content management systems best practices/standards

• Previous experience with vendor selection and other procurement activities such as RFPs

• Excellent communication skills, including the ability to collaborate with staff at all levels across the organisation, and with outside organisations and vendors.

• Understands best practises when working on heritage or cultural projects.

• Genuine interest in England’s historic environment and a passionate advocate for using it as a resource for learning.

• Analytical skills- able to evaluate work and produce reports.

Person Specification: Desirable
• A thorough understanding of intellectual property law, including “fair use” and similar copyright issues.
• Knowledge of photographic history and processes. Familiarity with project methods such as  Agile and Prince2

Behaviours:
• Excellent communicator and influencer with proven ability to build and sustain positive relationships within and across teams.

• Excellent self-awareness: strong sense of personal strengths and weaknesses and impact on others

• Self-motivator and team player

• Flexible and not afraid to revise and refine methods/ processes in order to achieve the ultimate goal.

• Historic England is committed to providing equality of opportunity. If you have a disability, we would be happy to discuss reasonable adjustments to the job with you.

Apply for this role HERE


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